Inventory & Warehouse
Inventory your reps can promise against
A spreadsheet or a month-end snapshot tells you what was true yesterday. PYLR tracks on-hand, allocated, and available quantity live, per warehouse, so a rep's promise and the warehouse's stock are always the same number.
One number everyone trusts
On-hand, allocated, and available are tracked separately, per warehouse, and recalculated as orders are written — not batched overnight or reconciled at month-end. The moment a rep confirms an order, that quantity is reserved and every other rep sees the updated available count immediately.
That real-time behavior is what stops the classic distributor failure mode: two reps promising the same last few cases to two different accounts because neither system knew about the other's order yet.
Wine-shaped inventory
Inventory software built for general goods forces wine into shapes it doesn't fit. PYLR tracks each vintage of a wine as its own distinct unit, with its own quantities and pricing — no workarounds, no shared SKU standing in for three different years. Non-vintage wines are handled just as natively.
Case-and-bottle math is built into the core rather than bolted on: receiving, allocation, and order writing all understand that a case is a unit of twelve (or six, or whatever the pack size actually is) without a rep doing the conversion by hand. Holds and backorder management run on the same live quantities, so a SKU that's held or short is reflected everywhere at once, not just on one screen.
From dock to shelf
Receiving is tied directly to purchase orders — check in what landed against what was ordered, and discrepancies surface at the dock instead of three weeks later when a rep can't find stock that was supposedly received. Multi-warehouse operations get the same treatment, with quantities tracked distinctly per location.
Cycle counts run from a phone: walk the floor, count as you go, and PYLR reconciles against book quantities in real time, showing exactly what still needs counting instead of a spreadsheet nobody trusts by the time it's finished.
Ahead of the stockout
Demand forecasting flags reorders before a SKU runs out, based on actual sales velocity rather than a gut feeling or a calendar reminder. That signal feeds the same purchasing and inventory data reps rely on, so the warehouse restocks ahead of demand instead of reacting to a stockout after a rep has already lost the sale.
Reps get the front-line view of all of this on their phones — see wine sales rep software.
Frequently asked questions
Is availability really real-time?
Yes — available quantity is computed live from on-hand stock minus open orders, per warehouse. When a rep writes an order, every other rep's availability reflects it immediately.
Does it handle vintages?
Natively. Each vintage of a wine is tracked as its own unit with its own quantities and pricing — no workarounds, and non-vintage wines are first-class too.
Can we do physical counts without spreadsheets?
Yes. Cycle counts run from a phone: walk the warehouse, count as you go, and PYLR reconciles against book quantities and shows you exactly what's left to count.
What about receiving?
Receiving is tied to purchase orders — check in what landed against what was ordered, catch discrepancies at the dock, and inventory updates the moment you confirm.
Referral first. Results always.
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