Wine Importer Software
From container to compliance, one system
An importer is really three businesses — international buyer, warehouse operator, and distributor — usually run on three disconnected tools. PYLR runs the whole arc in one place.
Plan containers, not spreadsheets
Container planning, purchase orders, inbound tracking, and receiving are connected to the same inventory your reps sell from. Build a container across suppliers, issue the POs, track what's on the water, and receive against the PO when it lands — quantities, vintages, and discrepancies handled at the dock, not discovered at month-end.
Know your landed cost before you price
Supplier cost is the start, not the number. PYLR models freight, duty, and inbound charges into landed cost per SKU — including suppliers who invoice in euros — so price lists and margin analysis rest on reality. When a container's costs change, you see what that does to the book before the wine hits the market.
Sell it like a distributor
Once the wine lands, PYLR is a full distribution platform: mobile rep tools, orders, price lists, sampling, delivery, and an AI copilot that knows every account and SKU. Direct-import orders run alongside warehouse sales, each with the right fulfillment and invoicing flow. The full picture is on the wine distribution software page.
Compliance and books that match the boat
State compliance reports generate from the same order data — no separate tally. On the money side, vendor bills, payables, receivables, and bank reconciliation are built in, with QuickBooks sync if you keep it. Your books reflect the containers, not a reconstruction of them.
And your overseas suppliers get a window of their own: live depletions and inventory for their brands through the supplier portal — see depletion reporting.
Frequently asked questions
Does PYLR handle direct-import (DI) sales?
Yes. DI orders run alongside warehouse orders with their own fulfillment and invoicing flow, so selling off the container and selling from stock live in the same system.
Can PYLR track landed cost?
Yes — freight, duty, and other inbound costs are modeled into landed cost at the purchase-order level, so margins and pricing decisions are based on what the wine actually cost to get here, not just the supplier invoice.
Our suppliers invoice in euros — is that supported?
Yes. Purchase orders and supplier costs handle foreign-currency suppliers, and costing carries through to your domestic pricing in dollars.
Does it connect to our accounting?
Accounting is built in — vendor bills, payables, receivables, bank reconciliation, and reports. If you run QuickBooks, PYLR syncs to it automatically, and SAGE-format exports are supported for warehouses and books that need them.
Referral first. Results always.
Importing and distributing on spreadsheets and disconnected tools? Introduce yourself and tell us how your operation runs.